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Adobe Acrobat Portable Document Format (PDF)

What is PDF

PDF (Portable Document Format) is an electronic portable document file format that has captured all the elements of a printed document as an electronic image that you can view, navigate, print, or forward to someone else. A PDF document will have a .pdf filename extension (example: filename.pdf).

How to View PDF files

PDF files are created using Adobe Acrobat, Acrobat Capture, or similar products. To view and use the files, you need the free Acrobat Reader, which you can easily download. Just click on the link above, follow a few short instructions, and Acrobat Reader will automatically be installed for you.

After Acrobat Reader is installed, you can view PDF documents. Simply clicking on a link to a PDF document will open it up in your browser. Compared to web pages, PDF documents can take a longer time to download and display. When you click on a link to the document, it may seem like nothing is happening while in fact the document is being downloading behind the browser. Sometimes, especially when it is a large documents, it is a good idea to save the document to your computer first, and then view the document from your computer, as opposed to viewing it online. To do this:

  1. Right-click on the document, choose "Save As", and save it somewhere on your computer (i.e. 'Desktop' or 'My Documents')
  2. Then locate the document on your computer, click or double-click on it, and it will automatically be displayed through Acrobat Reader

Why use PDF

PDF files are especially useful for documents like articles, product brochures, topic papers, or flyers in which you want to preserve the original graphic appearance online. A PDF file contains one or more page images, each of which you can zoom in on or out from. You can page forward and backward. PDF documents are widely used on the Internet, including the SLOCO Data Web server, for several reasons:

Printing PDF Document

To print a PDF document, you can either click the printer icon on the toolbar or go to File and click on Print

How to make a PDF file accessible

Adobe Acrobat 5.0 software provides a number of capabilities that improve access for disabled users. However, for the lower versions of Acrobat Reader, or for those visually disabled users whose screen reader software is not compatible with Adobe Acrobat Reader 5.0, Adobe System Inc. also provides online tools to convert Adobe PDF documents into HTML, which can then be read by a number of common screen reading programs that synthesize text as audible speech.

To convert PDF document into HTML files, you can either

For more advanced information, please go to http://access.adobe.com/adv_form.html

Electronic Fill-In-The-Blank PDF Forms

In an effort to simplify the form completion process, the SLOCO Data has started to create some of its forms in an electronic, fill-in-the-blank format. With Acrobat Reader version 3.0 or higher, users now have the option -- on certain SLOCO Data forms -- to complete the PDF forms electronically, instead of manually writing or typing the information on a hard copy version.

The form can be completed in several easy steps.

  1. The user opens the PDF form in Acrobat Reader -- in the browser or as a standalone product. The user can also save the PDF form to their computer system and open the form in Acrobat Reader at a later time.
  2. Once the form is open, the user clicks on the desired field and a blinking cursor appears.
  3. After the information has been entered in the field, the user can tab to the next field.
  4. After all the fields have been completed, the user can print out the page. NOTE: If the cursor is blinking in a field, the information in that field will not be printed. Hit "Return" or "Enter" and the information will be captured for all fields.

For those who have the entire Acrobat suite -- Acrobat 4.0, formerly called Acrobat Exchange -- the data can either be saved separately or as a part of the form. If you save the data only, it will take up less disk space and can be imported back into the same form at any time, provided the form has not changed. For more information on exporting and importing form data, check your manual.

For those users with Acrobat Reader only, the entered data cannot be saved for later use.

NOTE: Use of PDF electronic, fill-in-the-blank forms does NOT include online submittal.

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